Every document. On the same record.
Offer letters, statutory IDs, contracts and NDAs — versioned, e-signed, expiry-tracked, and tied to the same employee record everyone else uses.
Sarah Kim · employee #SK-0231
4 documents on record · all verified
- Verified
Offer letter — Sarah Kim
Counter-signed · v3
- Verified
PAN card
ABCDE 1234 F
- Active
Employment contract
Effective 2024-08-12
- Active
NDA
Signed by employee + counsel
100%
Audit-trailed
0
Expired docs
If it isn't on the record, it isn't real.
Most teams treat documents as folders. People treats them as fields on the employee — versioned, signed, expiry-tracked and access-controlled.
Files in five places
Offer in email, contract on Drive, statutory IDs in HRIS, NDA on Dropbox. Nothing is the canonical copy.
Expiry blindspots
Visa, work-permit, certifications quietly run out. Without alarms, the first alert is a compliance email.
Audits are a fire drill
Auditors ask for the latest signed contract — three teams scramble to remember which version was countersigned.
Find any document. On any record.
A typed library that knows what each document means — Statutory, Onboarding, Performance and Off-boarding — with filters that match how teams actually work.
- StatutoryActive
PAN card
Statutory · owner: Sarah Kim
- StatutoryActive
Aadhaar
Statutory · owner: Sarah Kim
- OnboardingActive
Offer letter v3
Onboarding · owner: Diego Cruz
- OnboardingActive
NDA — counsel signed
Onboarding · owner: Legal
- PerformanceActive
Annual review FY24
Performance · owner: Reema Patel
- StatutoryExpiring
Visa B1 renewal
Statutory · owner: Mobility
- Off-boardingPending
Exit certificate template
Off-boarding · owner: HR Ops
- v3Aug 12 · 14:22Current
Counter-signed final version
Counsel · Lin Chen
- v2Aug 11 · 09:18
Comp section refresh
HR · Reema Patel
- v1Aug 09 · 16:40
Initial draft sent to candidate
HR · Reema Patel
Every edit. Every signature.
People versions every change to every document. Audit trails write themselves and originals never get lost in a folder.
Versioned by default
Every edit, every signature creates an immutable version with a diff.
Audit-ready history
Who, when, what changed — exportable as PDF for any auditor or compliance review.
Originals preserved
Always download the originally-signed PDF, even after later edits.
Sign on the record. Not in another tool.
Generate, send, sign and counter-sign — every step on the same employee record, with an audit log auditors actually accept.
- Done
Draft prepared
Comp + grade pre-filled from offer record
Aug 11 · 14:02
- Done
Employee signed
Signed via portal · IP logged
Aug 11 · 17:48
- In progress
Counter-signature
Awaiting counsel signature (1 of 1)
Pending — sent 22m ago
- Pending
Stored on record
Will be filed under Onboarding · v3
—
Stop finding out from a compliance email.
Visas, work-permits, certifications and renewals — countdowns, reminders and remind-rules attached to every document.
Expired
1
< 30 days
2
Watch list
12
- 30/14/7-day reminder12 days
Visa B1 — Sarah Kim
Owner: Mobility
- 60/30-day reminder38 days
Work permit — Diego Cruz
Owner: Mobility
- Quarterly review92 days
ISO 27001 cert (org-wide)
Owner: Compliance
- Expired · auto-flaggedExpired
Vendor NDA — Acme Corp
Owner: Legal
- Annual reminder215 days
Driving licence — Marco B.
Owner: Driver pool
Right document. Right person.
Role-based access mapped to document categories. Auditors get read-only sweeps, employees see only their own — without spinning up a side ACL.
| Role | Statutory | Onboarding | Performance | Off-boarding |
|---|---|---|---|---|
HR Ops | Edit | Edit | Edit | Edit |
Manager | — | View | Edit | View |
Employee | View | View | View | — |
Auditor | View | View | View | View |
Storing files shouldn't scale by headcount.
HRIS suites charge per employee even though documents are mostly read-only for the workforce. People bills the operators who manage the library and keeps every employee free.
Every contract, every ID, one record.
Versioned, e-signed, expiry-tracked and access-controlled — built into the same employee record the rest of People uses.
- Versioned & e-signed
- Expiry alerts
- Free for every employee