Exits that close without leaks.
Resignation to alumni in one workflow — clearance owned, F&F locked, knowledge transferred and audit trail sealed before the badge stops working.
Sarah Kim · Engineering
Initiated Mar 17 · Notice 30d
Manager: D. Cruz · HRBP: A. López
Lifecycle
100%
Audit-trailed
≤45d
F&F SLA
Most exits cost more than they should.
Three quiet failure modes show up in every mid-market separation flow. Each one is invisible until the next quarter — and then it isn't.
Knowledge leaks
Repos lose owners. Customers lose accounts managers. Runbooks turn stale on day 31. The exit interview catches none of it.
F&F is a spreadsheet
Pro-rated salary, leave encashment, gratuity, recoveries — calculated by hand, signed off in email, paid weeks late.
Alumni become enemies
Last impressions matter. A clumsy exit costs referrals, boomerang hires and Glassdoor stars for years.
Five stages. One owner each.
Every separation moves through five clear stages, each with an owner, an SLA and an audit trail. No spreadsheets, no chasing, no last-day surprises.
- 1
Resignation
Sarah Kim · SLA Day 0
- 2
Notice
D. Cruz · Mgr · SLA 30d
- 3
Clearance
Multi-owner · SLA ≤ 5d
- 4
F&F
Finance · SLA ≤ 45d
- 5
Offboarded
HR + IT · SLA Day −1
Eight tasks. Four owners. One sign-off.
IT, Finance, Manager and HR each own a clearance lane. Tasks are assigned, due-dated and locked — nothing moves to F&F until everything is green.
- IT
Revoke SSO + email
Due −1dDone - IT
Return laptop & badge
Due −1dIn progress - Finance
Recover advances
Due −2dIn progress - Finance
Final expense report
Due −2dQueued - Manager
Goals freeze + handover
Due −5dDone - Manager
Knowledge transfer signoff
Due −3dIn progress - HR
Exit interview
Due −2dQueued - HR
Issue experience letter
Due Day −1Blocked
F&F that reconciles itself.
Pro-rated salary, leave encashment, gratuity, recoveries — calculated from the same payroll record, signed off by Finance, paid on cycle by country.
- Pro-rated salary · Mar 1–25+$3,840
- Leave encashment · 12 days+$1,920
- Gratuity · 5y · IN+$2,560
- Variable / pending bonus+$1,200
- Advance recovery−$650
- Asset recovery (laptop bond)−$420
Nothing leaves with the laptop.
Docs, repos, accounts and runbooks transfer in-flow — every artifact gets a new owner before badge revoke, and the trail is signed off by the manager.
Docs handed over
11 / 12 docs
Onboarding, runbooks and design specs reassigned to new owners with auto-notify.
Repos transferred
8 / 8 repos
Code repos and infra access moved to new tech leads. SSH + secrets rotated.
Customers re-assigned
9 / 12 accounts
Account ownership transferred in CRM with intro email queued from new AM.
Runbooks updated
4 / 5 runbooks
On-call rotation and escalation contacts rewritten and reviewed by manager.
Last day, not last impression. Alumni stay assets.
Read-only profiles, IP retention, referral and boomerang eligibility — alumni stay inside the same record, not on a private LinkedIn list.
Sarah Kim
ex · Senior Engineer · 2020–2026
Knowledge transfer complete · 4 referrals submitted · NDA + IP retention signed.
Reema Patel
ex · Product Manager · 2019–2025
Returned in 2026 as Sr. PM. Tenure preserved · gratuity reset · alumni record merged.
Exits shouldn't bill twice. They should close once.
Most platforms keep ex-employees on the per-employee meter for months while the alumni & offboarding modules sit on a higher tier. People runs separation on the same operator pricing — once the seat closes, it closes.
Stop chasing exits. Start closing them.
Lifecycle, clearance, F&F, knowledge transfer and alumni — every separation lever in one workflow, on the same record, on the same operator pricing.
- F&F locked
- Audit-trailed
- Alumni-ready