Catalogue, stock, and the buy chain
Requisition → RFQ → PO → receipt → bill as one continuous path — catalogue and UoM shared by order, warehouse, and AP, on the same engines as Finance and Projects.
Active buy cycle
Harbor Expansion — Phase 2
Buy chain
Warehouse balances
MTR-Culvert bolt
UoM EA
980
of 1,240 on hand
CNV-Sealant 5L
UoM CAN
72
of 86 on hand
SPA-Filter pack
UoM SET
198
of 210 on hand
Seat-taxed inventory pricing was designed for the vendor. Materials prices the module.
Most inventory and procurement tools charge more every time you add a buyer, storekeeper, or AP clerk. Materials charges for the buy-chain system — not a tax on every person who needs visibility.
Monthly cost vs active users
Their bill climbs. Yours steps with depth.
At 120 users
$1860/mo
Typical seat inventory
At 120 users
$299/mo
Fyboard Materials (Growth)
Warehouse and AP visibility should not multiply your software tax.
See pricingTen capabilities. One buy chain.
Everything in the Products mega-menu — Catalogue, Inventory, Buy, and Evaluate — wired to the same items, permissions, and audit trail.
Catalogue
What you buy and who you buy from
Inventory
Warehouse truth on the record
Buy
Requisition through vendor bill
Evaluate
Compare and price the module
Requisition to bill. One chain.
Every stage reads and writes the same materials spine — so buyers, stores, and AP never drift into parallel truths.
PO
Order that receipt still knows
Send the purchase order with pricing and account assignment. Quick purchase when you need speed — full lineage when warehouse and AP close the cycle.
- Create & send
- Pricing conditions
- Quick purchase path
- PDF + record links
PO-2841
Three surfaces that stay on one spine.
Catalogue, buy chain, and stock — the trio most teams reconcile across three tools. Materials keeps them wired together.
Catalogue
Items, categories, and UoMs shared by PO, receipt, and stock — one quantity language across the chain.
- Item types & stocked flag
- Categories buyers actually use
- First-class units of measure
Why inventory tools lose the chain
Standalone inventory and procurement software is fine at lists. It is weak at being one continuous buy chain your warehouse and AP already trust — so materials stay a reconciliation job.
The spreadsheet buy chain
Need lives in email, quotes in a shared drive, POs in one system, and receipts in another. By the time AP opens the bill, nobody can reconstruct who won or what landed.
Disconnected warehouse
Stock balances sit in a file beside purchasing. Receipts do not post cleanly. Lots and counts are tribal knowledge — buyers and stores argue about availability every Monday.
AP reconciling three numbers
Order, receipt, and invoice disagree. Controllers rebuild three-way match in spreadsheets because the tools never shared a spine — and the winning RFQ vanished after award.
Catalogue drift
Free-text lines and unit mismatches mean PO says “box,” warehouse counts “each,” and Finance posts “lot.” Projects never sees a clean commitment because materials never spoke one language.
Warehouse balances as operational records
Most tools leave stock in a sidecar. Materials posts balances from receipt — lots, counts, and availability on the same spine as the buy chain.
Explore stock- On-hand, reserved, and available across warehouses and bins
- Movements ledger — receive, issue, transfer, adjust
- Lots and physical count sessions on the record
- Same UoM language as PO and receipt — no silent unit drift
Not another inventory island.
Materials runs on Fyboard’s shared engines — permissions, audit, documents — and wires to Finance AP and Projects commitments.
Built for every seat in the chain.
Buyers, stores, AP, and ops — reading different views of the same operational records.
Buyer
Running RFQs and purchase orders
- Raise requisitions from catalogue items
- Invite vendors and compare structured quotes
- Award becomes the PO without retyping lines
- See receipt and bill status on the same chain
- Terms and vendor catalog stay on the partner record
The boring parts we obsess over.
Inventory and procurement sit next to money and projects. Materials inherits the same permission and audit posture as the rest of Fyboard — not a lighter sidecar.
RBAC
Granular roles — buyers, stores, AP, ops — scoped to the warehouses and documents they own.
Audit trail
Every receipt post, award, and bill verify. Who, when, why — immutable.
Shared engines
Permissions, Workflow, FyDrive, and FlexField — the same platform under every module.
Encryption
AES-256 at rest, TLS 1.3 in transit — materials records treated like the rest of Fyboard.
Row scoping
Operators only see the warehouses and partners their grants allow. No drive-wide leaks.
SOC 2 track
Active SOC 2 readiness with the same controls that protect finance and people data.
Price the module, not the seat tax.
Starter for catalogue, stock, and core purchasing. Growth when RFQs and Finance handoff matter. Enterprise when scale demands it.
Starter
Catalogue, stock, and core purchasing
- Item catalogue & UoM
- Vendors & stock balances
- Requisitions & purchase orders
- Goods receipt
Growth
RFQs, multi-warehouse, and Finance handoff
- Everything in Starter
- RFQs with compare & award
- Multi-warehouse, lots & counts
- Vendor bills → Finance AP
Enterprise
Custom limits, SSO, dedicated support
- Everything in Growth
- SSO & advanced grants
- Custom limits
- Dedicated support
Questions teams ask first.
Buy chain, stock, and how Materials sits with Finance and Projects — the answers buyers and controllers usually need before a pilot.
Materials is Fyboard's inventory and procurement module. Catalogue, vendors, stock, requisitions, RFQs, purchase orders, receipts, and vendor bills are operational records — not a spreadsheet buy chain and a separate warehouse file.
Need → quote → order → receipt → bill runs as one continuous path. Whoever opens the bill should still see the order, the receipt, and the vendor that won the RFQ.
It can for orgs that want Materials as the operational spine. Many teams start with catalogue and stock, then pull RFQs and bills onto the same records so buyers, stores, and AP stop reconciling three systems.
Vendor bills hand off to Finance for AP. Commitments and material demand feed Projects cost control when those modules are live — same platform permissions and audit.
UoMs are first-class so PO, receipt, and stock share one quantity language. Lots, bins, and physical counts keep warehouse truth on the record.
We price by capability — Starter for catalogue, stock, and core purchasing; Growth for RFQs, multi-warehouse depth, and Finance handoff; Enterprise for SSO and custom limits.
Materials is in development on the Fyboard platform (dashboard inventory workspace). Join the waitlist for early access, or sign in on non-production environments when your org has module access.
Run the buy chain on records, not spreadsheets
Catalogue, stock, requisitions, RFQs, orders, receipts, and bills — one module, shared with the rest of Fyboard.
- One continuous buy chain
- Stock as warehouse records
- Wired to Finance & Projects