Receive against what was ordered.
Goods receipts tied to PO lines — draft, post, or cancel. Partials and rejected qty stay controlled; stock, valuation, and PO progress update together.
GR-221 · PO-1182
Harbor Steel
2 lines
GR-220 · PO-1182
Harbor Steel
1 line
GR-219 · PO-1175
Coastal MEP
3 lines
The dock should post the same record.
Goods receipt fails when stock and PO progress are afterthoughts. Post once — balances, valuation, and ordered qty move together.
Dock vs order drift
Receivers tick a packing list. Ordered quantities live elsewhere. Partials never update the PO.
Stock updates later
Someone keys balances after the truck leaves. Valuation and availability lag the dock by a day.
No trail for AP
The bill arrives with a delivery note number nobody can find. Cancelled receipts leave a whiteboard mark.
Partials and rejects stay controlled.
Receive against ordered lines with quantity and quantity_rejected. Over-receipt respects the PO tolerance. UoMs match the catalogue.
Receive · PO-1182
Deliver to YARD-A · delivery note DN-8841
| Line | Item | Ordered | Recv | Rej |
|---|---|---|---|---|
| 10 | MTR-Culvert bolt M16 | 400 | 400 | 0 |
| 20 | CNV-Sealant 5L | 24 | 18 | 0 |
| 30 | SPA-Filter pack A | 12 | 10 | 2 |
Receipt as a governed event.
Draft → posted (or cancelled). Provenance from the PO — source requisition and RFQ — rides into the receipt for AP later.
Draft
Capture lines against the PO before posting — review at the dock.
Posted
Stock, valuation, and PO qty_received update together — one event.
Cancelled
Corrections leave a trail. Receipt is a record, not a whiteboard mark.
Post once — dock to balance.
Goods receipt is the bridge: ordered quantities become warehouse truth without a second keystroke into inventory.
Balances move
On-hand and available update at the warehouse and bin the receipt targeted.
Lots land
Batch/serial identity from the item’s tracking mode posts with the receipt.
AP gets proof
The bill that follows can open the same GR — not a separate packing list.
Post the dock to the record
Receive against the PO, post stock and progress together, cancel with a trail — proof AP can open.